Fly-In/ Fly-Out Expenses

Fly-in/Fly-out (FIFO) and tax time – everything you need to know!

Fine print first

As a mining industry professional, you may be eligible for a range of deductions over and above the usual. But first, some fine print. The advice below is of a general nature only and doesn’t take into consideration your personal circumstances or objectives. When preparing your tax return, make sure to follow Australian Taxation Office (ATO) guidelines or seek professional advice.

Travel

You can’t claim travel expenses between your home and the departure spot nominated by your employer under FIFO arrangements. Nor can you claim relocation expenses for moving closer to a new employment site.

Working offshore

Australian residents are taxed on their worldwide income, so if you fly into a foreign site your income is subject to Australian tax law. You’ll also need to consider the tax laws of the foreign country. Everyone’s situation is different so, in these cases, it’s good to seek advice from a professional tax adviser.

Working remotely

You may be eligible for a ‘zone tax offset’ if you live or work in a remote or isolated area of Australia (but not an offshore oil or gas rig) for at least half the tax year. What’s more, if you lived in a remote area for less than half the current year but also in previous years, you may still be eligible. See the ATO for more information on zone tax offsets.

On call and online

You can claim work-related phone calls plus line and handset rental if you can show that you were on call or required to phone your employer while away from your workplace. Line and handset rental costs will be split between work and private use. You may be able to claim a split of your Internet fees if you need to be available via email or you do some online training from home.

Clothes

A good rule to remember is that expenses are usually deductible if they relate solely or primarily to the work you do or the environment you work in.

You can’t claim for the cost of normal clothes like jeans and shirts, but you can claim on compulsory uniforms and protective gear if you have to provide it yourself (e.g. overalls, steel-capped boots). You can also claim on laundering uniforms and protective clothes.

Don’t forget sun protection (sunscreen, hats, sunglasses and sun-protection shirts) and other equipment that your employer might not provide (e.g. gloves, goggles, masks, rubber boots, winter jackets).

Tools and equipment

You can claim an immediate deduction for tools or equipment if their cost is less than $300. If they cost more than $300, you can only claim on their gradual decline in value. Check the ATO’s guide to depreciating assets.

When it comes to tools, don’t forget diaries, logbooks, organisers, laptops, tablets, mobile phones and GPS units, and the various cases you use to carry them around. Work-related books, magazines and journals may also be deductible.

Licences and tickets

You can’t claim a deduction on your normal licence, but you can claim on further tickets and renewal fees if such licenses are necessary in your current role.

Self-education

You can’t claim on pre-vocational courses (e.g. a Certificate II in Coal Mining). But you can claim self-education expenses for short courses or university and TAFE courses if they relate to your current work and the expenses aren’t otherwise reimbursed.

If you’re required to go to seminars or courses away from your usual place of work, the cost of travel, meals and accommodation may be deductible.

Generally speaking

Don’t forget that, like the rest of us, you can claim on a range of general items like medical expenses (above a certain threshold), donations to charities, investment account bank fees, income protection, sickness and accident insurance, tax agent fees and even the cost of going to see your tax agent. Remember that tax rules change from year to year, so be sure to follow Australian Taxation Office (ATO) guidelines or seek professional advice.

Keep good records

You must keep good records of work-related activities and expenses. See the ATO’s guide to keeping tax records. One easy strategy is to keep everything, and let a tax adviser decide if the expense is deductible.

< Older Post

Newer Post >

ASIC Fees Are About To Increase: What Are The Things You Should Know?

By Blue Orchid Accounting • August 21, 2026

Prepare for ASIC fee increases and avoid costly penalties. Get practical compliance guidance from accountants on the Central Coast. Act now.

Central Coast Taxation: Why Correctly Carrying Forward Tax Losses Protects Your Business

By Blue Orchid Accounting • August 21, 2026

Carrying forward a company tax loss isn't automatic. Learn how continuity of ownership and business continuity tests affect Central Coast businesses.

Division 7A Explained: What Business Owners Need to Know

By Blue Orchid Accounting • August 20, 2026

Taking money or other benefits from a private company is not always as simple as making a withdrawal. Under Australia’s Division 7A tax rules, certain payments, loans and forgiven debts can be treated as taxable dividends. Here is a practical overview of how Division 7A works and how private business groups can manage the risk. What is Division 7A? Division 7A is designed to prevent shareholders and their associates from accessing private company profits without paying the appropriate tax. It applies mainly where a private company provides a financial benefit to: A shareholder; or An associate of a shareholder, such as a spouse, relative, family trust or related entity. If Division 7A applies, the benefit may be treated as an unfranked dividend. This means the recipient may need to include the amount in their assessable income without receiving a franking credit. What transactions can trigger Division 7A? Division 7A can apply to more than straightforward cash withdrawals. Common risk areas include: Payments A payment may include: Paying a shareholder’s private expenses; Paying personal credit-card balances; Transferring company property below market value; Paying school fees or mortgage expenses; or Providing company assets for private use. Recording a payment as a “shareholder drawing” does not prevent Division 7A from applying. Loans and advances Division 7A may apply where a private company lends money to a shareholder or associate and the amount is not repaid before the company’s lodgment day. The lodgment day is generally the earlier of: The due date for the company’s tax return; and The date the return is actually lodged. This means lodging the company return early may bring forward the deadline for addressing the loan. Forgiven debts Division 7A may also apply where the company forgives a debt owed by a shareholder or associate. A formal debt release is not always required. Risk can arise where the company writes off the amount or acts in a way that suggests it does not intend to collect the debt. How can a company loan avoid becoming a deemed dividend? A shareholder loan can generally avoid an immediate Division 7A dividend if it is placed under a complying written loan agreement before the company’s lodgment day. A complying loan ordinarily requires: A written and legally effective agreement; Interest charged at no less than the annual Division 7A benchmark rate; A maximum term of seven years for an unsecured loan; or A term of up to 25 years for a qualifying loan secured by a registered mortgage over real property. The ATO’s benchmark interest rate for the 2026–27 income year is 8.77%. Because the benchmark rate changes annually, businesses should update their loan calculations each year. Minimum yearly repayments Once a complying Division 7A loan is established, the borrower must generally make a minimum yearly repayment from the following income year. The repayment is calculated using: The opening loan balance; The benchmark interest rate; and The remaining term of the loan. If the borrower pays less than the required amount by 30 June, the shortfall may be treated as an unfranked dividend. Businesses should also avoid temporary or circular repayments. For example, a shareholder should not repay a company loan immediately before 30 June and then borrow the money back shortly afterwards. Division 7A contains rules that may disregard these repayments. What is distributable surplus? A Division 7A dividend is generally limited to the company’s distributable surplus. Distributable surplus is calculated using a statutory formula based broadly on the company’s net assets, subject to specific adjustments. It is not necessarily the same as: Accounting profit; Retained earnings; Cash held by the company; or The balance of the company’s franking account. Market values and the legal character of assets and liabilities may affect the calculation. For this reason, businesses should prepare a documented distributable-surplus calculation rather than relying only on the balance sheet. Division 7A and family trusts Division 7A can also affect trust structures. A common arrangement occurs where a trust distributes income to a private company but does not immediately pay the amount. This is commonly referred to as an unpaid present entitlement, or UPE. In June 2026, the High Court delivered its decision in Commissioner of Taxation v Bendel. The Court found that the UPEs in that particular case were not loans made by the corporate beneficiary to the trustee for the purposes of section 109D. However, Bendel does not mean that all UPEs are automatically outside Division 7A. The trust deed, distribution resolutions and subsequent use of the funds remain important. Separate Division 7A provisions may apply if the trust provides payments, loans or other benefits to the company’s shareholders or their associates. Private groups with corporate beneficiaries should therefore review existing UPE arrangements in light of Bendel and the ATO’s updated position. Can a Division 7A mistake be corrected? The Commissioner has discretion under section 109RB to disregard a deemed dividend, or allow it to be franked, where the Division 7A outcome arose from an honest mistake or inadvertent omission. Relief is not automatic. The ATO may consider: How the mistake occurred; Whether reasonable care was taken; The taxpayer’s compliance history; and Whether appropriate corrective action was completed. Corrective action may involve repayments, interest, amended accounts, loan documentation or amended tax returns. Documents should never be backdated or created to support transactions that did not actually occur. Practical steps for business owners Division 7A should be reviewed throughout the year—not only when the company tax return is prepared. A practical compliance process should include: Reconciling shareholder and director loan accounts; Identifying private expenses paid by the company; Reviewing benefits provided to shareholders and family members; Documenting new loans before the company’s lodgment day; Calculating minimum yearly repayments; Confirming repayments have cleared by 30 June; Checking the source of repayment funds; Preparing a distributable-surplus calculation; and Reviewing trust distributions and UPEs. The bottom line Division 7A can turn an informal payment, loan or accounting entry into an unfranked taxable dividend. The best risk-management strategy is to identify transactions early, maintain effective documentation and review all shareholder and related-party accounts before 30 June and before lodging the company’s tax return. Division 7A is highly fact-dependent. Business owners should obtain professional advice before implementing or correcting a private company or trust arrangement. This blog provides general information only and is current as at 13 August 2026. It is not legal, tax or financial advice.